Leave management

Managing your team’s leave has never been easier. With Smartly, employees can view their leave balances, future balances and put in leave requests on their app. Managers can view requests, edit, approve or decline leave in their app. And it all flows through to payroll. The simple way to sort your payroll.

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Leave management made easy

Accurate and compliant leave calculations
We use smart tech to take care of all the complex calculations, meaning your employees leave entitlements remain accurate even when their work patterns change.
Request and approve leave from the app
More power to your people with Smartly’s employee app. Leave sorted on the run, approved on the run and sent straight through to payroll. Quick and easy.
Leave calendar
See who's on leave, who's planning leave and when, all from an easy calendar view. Plus, it's simple for payroll admins and line managers to sort their team's leave.

Feature breakdown – what you’ll get from our leave management feature

Feature

How It Works

View future leave balances

Leave tracking made simple. You and your employees can see at a glance what their current leave balance is, what they'll have accrued by the time their leave request rolls around, and what they'll have left when they return.

Managers can submit and edit leave requests on behalf of employees

Get your employees' leave sorted on their behalf. If an employee can't enter their leave for any reason, their manager can jump in and sort it for them.

Leave in weeks

To help employers clearly show their payroll is compliant with the Holidays Act 2003, Smartly calculates annual leave in units of weeks.

Leave notifications

Managers receive a notification whenever an employee applies for leave, and employees will be notified when their leave has been approved or declined.

Regional leave

Regional anniversary days are automatically added to your payroll. Choose the relevant regional anniversary days for your employees and it'll be automatically added to their pay when the anniversary rolls around.

Special leave

In Smartly you can easily set up special leave types for your employees. These include; birthday leave, study leave, gardening leave, wellbeing leave and more.

Edit and approve leave on the go

Managers can easily add and edit leave for their employees from anywhere with the Smartly app.

Booking leave is simple with Smartly

Once an employee has entered the dates of their leave, they'll be able to see their future leave balance - giving them an idea of whether they'll have enough leave to submit this request. When they've submitted it'll go straight through to their manager to approve. Too easy!

The benefits of leave management

A leave management system like Smartly can reduce the amount of time you spend manually entering in leave, and keeping track of your employees leave entitlements. Check out our blog to see how valuable a software with a leave management system could be for your business.

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Don't just take our word for it

Sidekick Chartered Accountants Based across New Zealand, Sidekick Chartered Accountants is a forward-thinking advisory firm supporting small businesses with their accountancy and business advisory needs. Hear what Ric from Sidekick has to say about how easy payroll is with Smartly, plus the seamless transition and excellent customer support.

SBA Based across New Zealand, SBA provides small businesses with expert accounting services and year-round financial support. Hear what Brad from SBA has to say about how Smartly is built to support New Zealand SMEs and how easy it is for clients to access the training they need to feel confident using the system.

The Fitness Portal Based in Wellington, The Fitness Portal is a wellness and fitness company offering more than just a gym experience. Hear what Devin from The Fitness Portal has to say about how Smartly’s timesheet hours seamlessly flow through to payroll and how the Smartly product stays in line with New Zealand’s ever-changing legislation to help him stay compliant.

Heron Plumbing Based in Auckland, Heron Plumbing specialises in plumbing, drainage, gasfitting, and roofing. Hear what Andrea from Heron Plumbing has to say about Smartly’s simple onboarding and the supportive team behind it.

Marine Detailing Company Based in Auckland, Marine Detailing specialises in boat detailing and antifouling. Hear what Harry from Marine Detailing has to say about how Smartly handles staff and IRD payments automatically, and how its HR solution, People Management, makes staying compliant easy.

How does Smartly work for your industry?

Retail
Smartly makes payroll simple for retailers. Automate staff payments, PAYE, and payday filing. Learn more
Hospitality
Hospitality payroll can be complex with part-timers, full-timers and contractors. Find out how Smartly makes it easy. Learn more
Professional services
Track hours by job and automate staff payments in Smartly Payroll. Professional services, sorted. Learn more

Related Blogs

Benefits of using an online leave management system Managing staff leave can be complicated and time consuming. In this blog, learn about how an online leave management can help manage your employees leave.

What is paid annual leave and why you need to track it Managing paid annual leave can be tricky. Learn more about your obligations as an employer and why it’s essential to track leave accurately to stay compliant.

Tips for reducing employee absence at the workplace Reducing absenteeism is important to creating healthy co-worker relationships and financial success. Discover common causes and solutions for reducing workplace absenteeism in this blog.

Keen to hear more?

Whether you want to find out more about our features, the benefits of Smartly or our payroll plans - our team of payroll experts are here to help.

Contact us