Digital timesheets

Still manually entering timesheets? Switch to digital timesheets and see how much simpler timesheeting will be for you and your employees. 

With Smartly, employees can easily draft and submit their hours in their app. Managers can then approve them in their app. And it can all be tracked in one place with a simple calendar view. Not to mention it all flows through to payroll. The simple way to sort your payroll. 

Sign up
  • Log hours
    Log Hours
    Employees can easily log all their hours in our Smartly mobile app. All they need to do is enter their hours and save them as a draft or hit publish when ready for approval. Simple.
  • Review and Approve
    Review and Approve
    All hours flow through to managers for review. You can see all your team's hours in our calendar view, and if all looks good, simply hit approve. Or you can edit on behalf and add any notes. Sweet!
  • Pay
    Approved hours get submitted and will flow through to payroll and be ready to be paid in the next pay run. All automatically, of course.

Feature breakdown – what you’ll get from our Digital Timesheets

End-to-end payroll workflows
Employees submit timesheets through the Smartly app
Timesheets integrated with payroll
Managers can edit and submit timesheets on behalf
Timesheet calendar view
Assign hours to your unique department and job structure
Employees can save timesheets as drafts and edit as they go
Your pay week and timesheet week in sync
How they work
Employee logs hours. Manager approves. Hours flow through to payroll. Run a pay. Money automatically paid into employees bank accounts. Leave accrued. Payroll sorted.
Ditch the paper timesheets. Clean up the texted hours. Get everything in one place. Using our Smartly app, employees can log their hours every pay run and have them flow straight through to payroll.
Forget entering hours manually into payroll and then sorting pay or even using one system for timesheets and another for payroll. Have everything in one place with Smartly. Way simpler.
If you have busy people on the job and you need to quickly get a timesheet through for a pay run, this feature lets you do just that. Managers can create, edit and submit timesheets on behalf of their team.
Our calendar view quickly shows managers their team’s hours for the pay period all in one place. That makes it easier to check all hours are accounted for, before approving timesheets. Sweet as.
If your business has people working on multiple jobs or you’ve got teams working across departments, we’ve got you sorted. Employees can log hours by job or department and have them flow through to payroll (and Xero if you like). All correctly coded for you to run some sweet reports.
Employees can log hours as they go in the Smartly app. Save the timesheet as a draft and keep editing to add more hours throughout the week. At the end of the week, simply review everything’s in order and then submit to a manager for approval.
If your pay period is Wednesday to Tuesday, that’s what your employees will see in their timesheet week. Make it super simple for them to log hours in line with the pay week. It’s the little things that all add up to simple.

Payroll plans designed for you

Our plans are designed to make payroll simple. Choose the plan that works for your business now, and switch up or down at any time. No contracts, easy set up and free training. 

Timesheeting image

Digital Timesheets the Smartly way

Ditch the paper timesheets and get set up in four simple steps:

  1. Sign up to Smartly
  2. Get your team set up on the mobile app
  3. Employees load in their hours
  4. Hours approved
  5. All hours flow through for a simple pay run
Sign up
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Work out how much Smartly will cost you

Number of employees
Pay cycle
  • Weekly
  • Fortnightly
  • Monthly
How complex is your payroll?
Does your payroll include variable hours or allowances?
  • Simple
  • Complex
  • Not sure
Add additional pay cycle

*Indicative costs only. All pricing listed above excludes GST. Actual pricing may vary monthly depending on number of employees and pay cycles at a rate of $1.99 per employee per pay cycle. Plus the number of employees paid per month at $1.99 per employee per month (Payroll Two and Three only).

How does Smartly work for your industry?

  • Construction
    Tradies love us. Faff-free payroll for staff, contractors and apprentices. Find out how Smartly makes it easy. Learn more
  • Professional services
    Track hours by job and automate staff payments in Smartly Payroll. Professional services, sorted. Learn more
  • Retail
    Smartly makes payroll simple for retailers. Automate staff payments, PAYE and payday filing. Learn more

Still have questions?

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