Smartly's Pay Reviews feature takes the spreadsheet out of your pay round. Propose increases for one person or your whole team, send them for approval, and have the approved changes flow straight into Smartly Payroll — so what you agreed is what your people get paid.
Choose the employees you want to review, set a percentage increase or a dollar amount, and Smartly works out the new rate for each person. Salaried and waged employees are both covered.
Every proposed rate and effective date is laid out in front of you, and you can adjust any of them individually before anyone else sees it. Save it as a draft and come back when you're ready.
Send a review to your approvers and they're notified straight away, with a link that takes them to exactly what's waiting. They can approve or decline, and add a comment against any employee.
Approved changes flow straight into Smartly Payroll, sorted into the right pay period based on the effective date. No re-entering rates in a second system, and no wondering whether payroll has the same numbers you do.
Every approved and declined review is kept, with the rate, the effective date and the name of the person who approved it. When someone asks why a rate changed, the answer is in one place.
Pay Reviews sits alongside the other tools in Smartly's People Management, so a pay decision made here shows up wherever that employee's information is used.
A pay review is when you look at what someone is paid and decide whether to change it — usually once a year, or when they're promoted or change role. Many New Zealand businesses run pay reviews to line up with the 31 March end of financial year.
Pay Reviews is a feature in Smartly's People Management that lets you propose pay increases, send them through an approval process, and pass the approved changes to Smartly Payroll. It does the job a lot of businesses currently do in a spreadsheet.
Yes. Select as many employees as you need, apply a percentage increase or a dollar amount to all of them at once, then adjust individual rates before you submit the review.
Both. Choose either when you start the review and Smartly calculates each employee's new rate for you. You can override any individual rate afterwards.
Approval depends on the person's role. Senior managers can start a review and send it for approval, while senior manager approvers and the HRIS Master can approve or decline it.
Yes. Approving a pay review creates the matching pay rate change in Smartly Payroll, with the new rate and effective date already filled in. Whoever runs your pay round checks it and processes it, the new rate applies from the effective date you set, and any backpay owing goes into the next pay run.
Yes. Set the effective date to the day the new rate starts, even if that date has already passed. Smartly creates a pay rate change and works out the backpay owing across each pay period it affects.
Yes. Both are supported, and they're listed separately so you can work through one group at a time.
Yes. You'll find every completed review, with the rate, the effective date, whether it was approved or declined, and who made the decision.
The review is recorded as declined, and that employee is ready to be reviewed again — so you can start a new review with different numbers. The people who created and submitted it are notified.
Yes. Pay Reviews is part of Smartly's People Management, which works alongside Smartly Payroll. That connection is what lets an approved pay change reach the pay run without anyone typing it in again.
A spreadsheet doesn't approve anything, doesn't keep a record of who agreed to what, and doesn't reach payroll — someone still types the new rates in by hand. Pay Reviews does all three in one place.
