Payslip Template Example for NZ Employees

In New Zealand, the employee has the legal right to see information about how their employer has worked out wages and see the time records relating to their hours of work. Generating payslips from an online payroll wage system, where staff can get them each pay run through a mobile app, or automatically by email is an easy and efficient way to provide this information.

Creating a payslip template that suits your business from scratch can be tricky. If you are just wanting a simple editable document where you can manually enter in amounts for each individual employee, then this template will help you out.

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Here are the terms typically used on a New Zealand payslip. As this is an example, formats and information will vary depending on employer. The Smartly payslip typically includes the following information, and can be set-up to produce any extra information your employees require:

Period End

The time span in which the financial event – in this case the work period – took place.

Tax code that applies to the income, based on source.

The amount of pay the employee receives under their employment agreement for an ordinary working week. There are various inclusions and exclusions.

Pay as defined by the employment contract before deductions.

Allowances that are taxable. Inland Revenue has further details about which allowances are taxable.

Allowances that are not taxable.

Special payments. An example of a special payment may be overtime.

Compensation payment. An employee may have been laid-off, or has decided to leave the company.

Time period starting from the beginning of the current year. This is either the calendar year or the fiscal year.

Any deductions that have been made i.e. Kiwisaver.

Stands for “Pay As You Earn“. Deduction of income tax from an employee’s wages before paying them to the employee. The deduction is then sent to Inland Revenue.

Deductions made for student loan repayments.

Deductions made for child support.

Child Support

Deductions made for child support.

Tax Credit

A sum that can be offset against a tax liability.

Net Pay

Amount after all deductions. This is the amount the employee receives.

Benefits

Any extra benefits the employee receives.

Holiday Balance

The balance of leave owing.

Primary Bank Account

The employees nominated bank account into which payment is made.

Payslip calculator template

If you are wanting to automatically calculate a payslip in an excel template with some handy formula we've created in the background, then check out our payslip calculator template blog here. 

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Payroll can be complex, we’re here to help make it simple. Smartly takes care of most of the faffing, but if there’s something you want to talk through our support team are always there to help. We offer free support and training to our customers. Putting your people first is made simple with Smartly.

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Total income before deductions.