To make things easier for you we have prepared an Easter flowchart for you to follow to see what pay your employees are entitled to during Easter weekend.
We know public holidays can add complexity to your payroll when it comes to employee's entitlements or running a public holiday pay. To help we've put together some handy resources about public holiday payroll around Easter & ANZAC including flowcharts, guides, webinars and FAQs into one place!
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Our Easter and ANZAC payroll webinar is a live demo from our in-house experts to help you run a pay for staff members who've taken different leave types over Easter and ANZAC Day public holidays.
Join us on Wednesday 27 March at 2:30pm and we will cover the ins and outs of public holidays, including restricted trading days, entering statutory holidays, and public holidays worked. You can also watch the recorded link afterwards if you missed it!
To make things easier for you we have prepared an Easter flowchart for you to follow to see what pay your employees are entitled to during Easter weekend.
Public holidays have varying rules so it can be confusing with all the different situations that can occur based on your business and employee situations. To help we have mapped out four common public holiday payroll scenarios for you to refer to if any of these arise with your employees.
Scenario one:
The public holiday falls on a day when your business decides to open.
Scenario two:
The public holiday falls on a day when your business is usually open but decides to close.
Scenario three:
The public holiday falls on a weekend but your business hours are weekdays only. This means the public holiday is observed and will be Mondayised.
Scenario four:
An employee has decided to take leave on a public holiday.
Smartly is all about making it easier for you to sort your payroll! This guide walks you through common payroll queries we get over Easter and ANZAC Day. It also gives you a step-by-step guide on how to run holiday pay for your employees in Smartly.
Here is what we cover in the guide:
How your employees should be paid on a public holiday
Paying employees who would usually work on a public holiday but can’t as your business is closed
Running a pay for employees who have agreed to work the public holiday
Still need more public holiday payroll information? Check out our public holidays payroll blog. It covers:
Common public holiday payroll definitions
A list of all the Public Holidays in 2022
Common scenarios
Anniversary days – what's the difference?
How Smartly can help
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Here are our most asked public holiday payroll questions.
No, all banks will be closed. MBIE advise that employment agreements should contain a clause stating that if a pay day falls on a public holiday, the employee will be paid either before or after the public holiday. If it's not in their employment agreement, then you should pay your employee before the public holiday so they are not disadvantaged.
Because your employee would have normally worked on these days, but can’t because your business is closed, they are entitled to be paid their normal daily pay. This should be recorded as a Statutory Holiday Taken in Smartly.
Your employee must be paid at least time and a half for the hours they work. This should be recorded as a Public Holiday Worked in Smartly. This employee is not entitled to receive an alternate public holiday.
Your employee must be paid at least time and a half for the hours they work. This should be recorded as a Public Holiday Worked in Smartly. This employee is entitled to receive an alternate public holiday.
No, casual employees have the same entitlements as permanent employees. For example, if your casual employee works on ANZAC Day, they're entitled to be paid at least time and a half. If this is a day they would normally work, they are also entitled to earn an Alt Public Holiday.
Contractors are not entitled to be paid for public holidays by their employer, because they are deemed to be self-employed. Sometimes an employer may have a special arrangement with their contractor to pay them for public holidays.
If your employee is on annual leave when there is a public holiday, they are entitled to be paid for the public holiday instead of taking annual leave.
Easter Sunday is not a Public Holiday. If your business is closed (and it's a normal working day for your employee) you may give that employee the option of taking Annual Leave or Leave Without Pay. Remember, you can't insist on an employee taking Annual Leave without giving 14 days' notice.
ANZAC Day is a restricted trading day. This means that you can only trade after 1pm, and your employees can only work from this time. There are some exemptions, and we recommend getting in touch with MBIE if you have any questions.
If you want to learn more about opportunities at Smartly, please contact reception@smartly.co.nz or call us on 0800 10 10 38.
