Manual Pay
How to enter a manual pay
If you need to make a payment separately from your regular pay run, you can process a manual pay. To process a manual pay in Smartly, follow the steps below:
1. Go to Pay > Run a pay.
2. Use the date arrows to go to the next unpaid pay period or add it to the manual pay area of your last closed pay period.
3. Click on the Manual pay details tab.
4. Click the down-arrow and select the employee to be paid.
5. Now click on + Add manual pay.
6. Enter the hours for the employee. Enter any other payments, allowances or deductions, or turn off any pre-set deductions or allowances if not relevant to this payment.
7. Tick the Direct credit this pay checkbox on the right in the pay summary box.
8. Click Save.
9. Now click on Back to pay run at the top right hand side of the page to return to the pay run list.
10. Go to Check payroll to check the pays you have entered.
11. Go back to the Run a pay, click on Process pay run and enter the direct credit date.
13. Select Manual Pays only under Pay type and then click Submit.
Process PAYE only - Employee paid outside of Smartly
If you have paid your employee/s outside of Smartly and we look after your PAYE payments, you can process a non-direct credit manual pay following the steps below. This will ensure the PAYE is deducted but the employee is not paid again.
1. Go to Pay, Run a pay.
2. Use the date arrows to go to the next unpaid pay period or add it to the manual pay area of your last closed pay period.
3. Click on the Manual pay details tab.
4. Click the down-arrow and select the employee to be paid.
5. Now click on + Add manual pay.
6. Enter the hours for the employee. Enter any other payments, allowances or deductions or turn off any pre-set deductions or allowances if not relevant to this payment.
7. Untick the Direct credit this pay checkbox on the right in the pay summary box.
8. Click Save.
9. Now click on Back to Pay Run at the top right hand side of the page to return to the pay run list.
10. Go to Check Payroll to check the pay you have entered.
11. Go back to the Run a pay, click on Process Pay Run and enter the direct credit date.
12. Select Manual Pays only under Pay type and then click Submit.