Payroll

Smartly makes it simple to pay your people on time, accurately and in line with legislation.

Getting started with Smartly Payroll

Smartly Payroll makes payday simple, accurate, and stress-free – so you can focus on running your business, not running payroll. Whether you're setting things up for the first time or want to get more from your Smartly Payroll features, this page brings together all the tools and training to help you get started with confidence.

1. Set Up Your Payroll

Get your company set up correctly from the start.

Payroll users Learn how to add a username for your payroll administrators and line managers, manage user access, and reset your password easily to keep your payroll secure.

Banking information Information about bank cut-off times and how to switch to full service so that Smartly makes all your payments on your behalf.

2. Manage Time Sheets and Leave

Keep employee time and leave up to date so your pay runs stay accurate.

Timesheet guide for employers Everything you need to know about timesheets in Smartly, from setup to editing and approval. This guide has the steps to help you get started and stay on track!

Managing your team's timesheets with Work Hub Learn how to manage your team’s timesheets from Smartly work hub, track progress, streamline payroll tasks. Everything you need in one easy-to-use platform.

Managing your team's leave with Work Hub Learn how to manage your team's leave requests from your work hub

3. Process Your First Pay Run

Learn how to run and finalise a pay run end to end - from calculating pay to filing with the IRD.

Payroll cheat sheet Learn about the basics of New Zealand payroll. Tax rates, KiwiSaver, leave and more.

Process the pay The final step of running a pay - process the pay.

Check the pay Check your pay before processing.

Manual Pay If you need to make a payment outside of your regular pay run, follow these simple instructions to process a manual pay quickly, accurately, and with ease.

4. Automate Your Payroll

Set up auto-payments, IRD filing, recurring runs to make your payroll easier and safer

Automatic payment processing Running the same pay every week? Simply set up pay groups with employees that earn the same wages/salary every pay period to run automatically on your selected payment date!

Automating payments to your employees and the IRD To get the best from Smartly, we recommend using our fully automated service – meaning all your payments to staff and IRD are processed automatically. Find out more about automating your payments.

5. Staying Compliant

Understand legal requirements and compliance

Payroll cheat sheet Learn about the basics of New Zealand payroll. Tax rates, KiwiSaver, leave and more.

Understanding payslips Payslips can be tricky to understand. This guide breaks down each title and term, making it simple for you to read and interpret your payslip with confidence.

6. Reporting & Bank Integration

Use reports for payroll visibility & insights

Reporting guide Everything you need to know about Smartly reports in one place! How to use the report generator, how to customise your 'Check payroll' reports, plus descriptions of all available reports.

How to download a bank file How to download a bank file for your pay run if you’ve opted not to link your bank account to your site for payroll processing, ensuring smooth transactions.

How can we help?