Labour Costing

Labour costing shouldn't be hard work. So we’ve made it simple for you and your business. Smartly’s labour costing feature lets you track employee hours and labour costs by different regions, departments and jobs depending on your business needs. Nice.

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Labour costing
  • Set up
    Set up.
    Define your costing structure with different departments and jobs to suit your business. Employees will see the different labour costing options when they enter their hours in their Smartly app.
  • Track.
    Keep track of hours and costs in different departments and jobs when employees enter them in the Smartly app. Automatic costing can also be set up for the different parts of employees’ pay.
  • Report and Export.
    Report and Export.
    Report on costs by your departments and jobs. Automatic leave calculations and third-party payments like KiwiSaver are tracked all in one place. Plus, you can auto-export data into Xero. Simple.

Feature breakdown – what you’ll get from our labour costing

Unique costing for departments and projects
Employees can cost hours worked through the Smartly app
Managers can draft, edit and submit costing entries
Advanced Xero integration
Allocate regular payments automatically
Track and report on project hours and costs
How it works
Smartly gives you the flexibility to set up your unique costing structure with departments and jobs to best suit you. Add new projects when they start, and amend or remove them when they change.
Update hours and costs easily on the go. In the Smartly app, employees can select the department or job they worked in when submitting their timesheets so it’s all in one place.
If you have busy people on the job and you need to quickly get some costing through for a pay run, this feature lets you do just that. Managers can draft, edit and submit timesheets by department or job on behalf of their team.
If you’re using Xero, export hours and amounts related to departments or jobs and track them using Xero’s Tracking Categories feature. Assign particular department or job hours and amounts to a defined account code using Xero’s Chart of Accounts.
Do you have some employees that spend most of their time on the same job or department? Avoid manual allocations and create a home department where cost allocations can be set up to go to by default.
Run reports as often as you need to see a breakdown of how much money was spent across your business’s different departments and jobs. The report can easily be exported and breaks each payment down to give you everything you need to know about your labour costs.

How Labour Costing Works

All it takes is four simple steps:

1. Your team uses their Smartly app to add their hours by project

2. You review, approve and run the pay

3. Payments and leave calculations are accurate and automatic

4. Report on hours and labour costs by project

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Labour costing

Payroll plans designed for you

Our plans are designed to make payroll simple. Choose the plan that works for your business now, and switch up or down at any time. No contracts, easy set up and free training. 

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Work out how much Smartly will cost you

Number of employees
Pay cycle
  • Weekly
  • Fortnightly
  • Monthly
What features do you need?
Does your payroll include variable hours or allowances?
  • Timesheets
  • Labour costing
  • Timesheets + labour costing
  • Just payroll
Add additional pay cycle

Chat to an expert

It looks like your business has more than 20 employees, we’d love to chat to you about which Smartly plan would work best for your business needs and build a customised quote for you. Simply enter your details below and a Smartly solutions expert will be in touch!

*Indicative costs only. All pricing listed above excludes GST. Actual pricing may vary monthly depending on number of employees and pay cycles at a rate of $1.99 per employee per pay cycle. 

**Per employee monthly fee only charged for employees who are set up for self-service features and are paid in that month. (Payroll Two and Three only).

How does Smartly work for your industry?

  • Professional services
    Track hours by job and automate staff payments in Smartly Payroll. Professional services, sorted. Learn more
  • Construction
    Tradies love us. Faff-free payroll for staff, contractors and apprentices. Find out how Smartly makes it easy. Learn more
  • Retail
    Smartly makes payroll simple for retailers. Automate staff payments, PAYE, and payday filing. Learn more

Still have questions?

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