Get 50% off your monthly base fee for 12 months! Sign up today using promo code EOFY24. Terms apply* - Sign up

Quick links

Help centre Support SmartPayroll to Smartly Plans PDF guides

Labour Costing

Smartly's labour costing feature lets you track employee hours and labour costs by different regions, departments and jobs depending on your business needs. Labour costing shouldn't be hard work. So we've made it easy!

Simple labour costing set up
Easily define your costing structure with different departments and jobs to suit your business. Once set up, everything flows straight through to payroll.
Xero integration
Use Xero’s Tracking Categories feature to export hours and amounts related to departments or jobs. Assign departments or job hours and amounts to a defined account code using Xero’s Chart of Accounts.
Labour costing on the go
Update hours and costs easily on the go. In the Smartly app, employees can select the department or job they worked in when submitting their timesheets, so it’s all in one place.

Feature breakdown – what you’ll get from our labour costing

Feature

Unique costing for departments and projects

Managers can draft, edit and submit costing entries

Allocate regular payments automatically

Track and report on project hours and costs

How it works

Smartly gives you the flexibility to set up your unique costing structure with departments and jobs to best suit you. Add new projects when they start, and amend or remove them when they change.

If you have busy people on the job and you need to quickly get some costing through for a pay run, this feature lets you do just that. Managers can draft, edit and submit timesheets by department or job on behalf of their team.

Do you have some employees that spend most of their time on the same job or department? Avoid manual allocations and create a home department where cost allocations can be set up to go to by default.

Run reports as often as you need to see a breakdown of how much money was spent across your business’s different departments and jobs. The report can easily be exported and breaks each payment down to give you everything you need to know about your labour costs.

How Labour Costing Works

All it takes is four simple steps:

1. Your team uses their Smartly app to add their hours by project

2. You review, approve and run the pay

3. Payments and leave calculations are accurate and automatic

4. Report on hours and labour costs by project

Find out what Smartly customers say about us!

Shine Cafe From sunny Lower Hutt, Sue talks about her small business and café Shine. She says it’s awesome how Smartly helps her business stay on top of payroll!

Orangebox Ltd Based in Wellington, Helen Thomas is the Office Manager for Orangebox, a mailhouse that prints and sends out hundreds of thousands of letters to people all over New Zealand. Helen loves the reporting and compliance functionality of Smartly.

Kendons Liz from Kendons, a Wellington-based accounting firm, has a lot to say about Smartly – especially how it helps her team with compliance and how they just love the support they get from the Smartly team.

How does Smartly work for your industry?

Professional services
Track hours by job and automate staff payments in Smartly Payroll. Professional services, sorted. Learn more
Construction
Tradies love us. Faff-free payroll for staff, contractors and apprentices. Find out how Smartly makes it easy. Learn more
Retail
Smartly makes payroll simple for retailers. Automate staff payments, PAYE, and payday filing. Learn more

Related Blogs

7 ways to improve employee engagement this financial year If you're a business owner, you know your employees are your business's heart and soul. That's why it makes sense to invest in them and look after them as best you can.

A business owners guide to recent legislation changes As a business owner, it’s your responsibility to ensure you stay compliant with employment laws and regulations – and keep across any changes that may impact your business.

A complete guide to employee management Managing your employees is more than just telling them what to do. In this blog, learn more about the fundamentals to managing your employees effectively.

Still have questions?