Once you navigate to the 'Pay reviews' section under ‘Manage’ on your left hand panel, a list of kaimahi will show.

Let's take a look at the different column headings:

Status definitions

Active
If an employee’s status shows as Active it means there is no review underway. You will see a value in the current column which is the salary they are currently receiving. Once a pay review has been completed (i.e. submitted and approved by the trust), the status will change to Active when the effective date for the new salary is reached.

In review
The salary review process has started but the new salary has not been submitted for approval. You can still make salary adjustments. The pay review will remain 'In review' until you submit it for approval.

Pending approval
The reviewed salary has been submitted for the trust's approval. No further changes can be made to the employee's pay review.

Approved
The new salary has been approved by the trust. The employee's salary will be updated automatically.

Declined
The requested salary has been declined by the trust. Review the trust's comments as to why the pay review was declined. Once the appropriate changes have been made, you can re-start the pay review process.

1. Navigate to 'Manage' > 'Pay reviews' on your left hand panel.

2. A list of kaimahi in Active state will show.

3. Select one or more kaimahi and click 'Calculate'.

4. A confirmation message box will pop up, if you're happy to proceed, click 'Calculate'.

Some warnings and errors may also how after the kaimahi has passed through the calculator.

1. If an employee doesn't meet the minimum requirements they can't be placed into a band and the status will show as 'Error' and there will be no recommended value.

2. If employees are missing one of the following, a warning symbol will show next to the status:

• Police vetting
• First aid certificate
• Smartly training (Kaiwhakarite only)
• Qualification required for a Kaiawhina position

3. An employee can have multiple warnings and/or errors.

4. To view details on missing requirements, click on the arrow next to the employee's name.

1. Click on the Edit pencil of a kaimahi whose status is in review. A pop up box will appear.

2. Adjust the salary amount using the 'Adjusted rate' field (e.g. $79000).

OR

Add or subtract an amount (e.g $100) from the recommended value using the 'Difference' field.

Regardless of which field you choose to update, the other field will update automatically.

3. Choose a reason from the drop down menu.

• Pro rata
• Performance
• Requirements not met
• Other

1. Select one or more kaimahi from the table that are In review and ready to be submitted. Please note if you select any status other than In review you will not be able to submit for approval. The count on the 'Submit for approval' button will reflect the number that can be submitted.

2. Click 'Submit for approval'. 

3. Enter an effective date using the date picker. The effective date can be backdated to the kaimahi's start date, or up to 12 months prior if they've worked for over a year.

4. Click 'Submit'. 

5. A success message will show and the kaimahi's status will change to Pending approval.

Once in a Pending approval state, you can't make any updates to the review.

The trust can only approve or decline. If declining, the trust will write comments.

1. If approved, the kaimahi's salary will be updated. You would need to action a backpay if the effective date has passed and you have already paid the kaimahi.

2. If declined, you need to click on the Edit pencil to view the comments and then resubmit for approval after making the changes required.