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Features

Check out our payroll features. The simple way to sort your payroll.

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  • Employee self-service
    Employee self-service
    More power to your people. Our handy employee self-service portal and mobile app empowers your team and gives them more visibility. Plus, it automates some painful payroll processes for you. Learn more
  • Training and support
    Training and support
    Use our Help Centre any time of the day to answer your questions, or get expert payroll support from our team of Kiwi-based payroll specialists from 7am till 7pm, Monday to Friday. Learn more
  • Leave management
    Leave management
    Managing your team’s leave has never been easier. With Smartly, employees can view their leave balances, future balances and put in leave requests on their app. Learn more
  • Digital timesheets
    Digital timesheets
    With Smartly, employees can easily draft and submit their hours in their app. Managers can then approve them in their app. And it can all be tracked in one place with a simple calendar view. Learn more
  • Labour costing
    Labour costing
    Smartly’s labour costing feature lets you track employee hours and labour costs by different regions, departments and jobs depending on your business needs. Learn more

Detailed DIY Payroll features

We've set out some useful tables below so you can look at how our features work. All our features are available on any payroll plan. Simply select the feature set you're interested in (eg. digital timesheets) and the table will quickly describe how it works in Smartly. Too easy!

Payroll features

All our payroll plans include the fundamentals, so you can pay your people on time, accurately, and in compliance with legislation.

Feature
Automatically make payments to employees, IRD, KiwiSaver and more
Accurately calculate leave and payments
Payday filing
PAYE intermediary service (payments to IRD)
Easy reporting interface
Import timesheets
Automatically process standard pays – set and forget
Basic Xero integration
Secure and safe data
Reminders and notifications
How it works
Run your pay, and then we’ll automatically make payments to your employees, IRD, KiwiSaver and more.
Automation helps you calculate leave correctly and in compliance with the Holidays Act. Plus, automate calculations for PAYE, termination pays and more.
Payroll information for you and your employees is automatically sent to IRD so you never have to worry about IRD penalties again.
Payments to the IRD are handled so you don’t need to worry. Never be penalised for missing IRD payment deadlines – it’s all handled by us.
Track and report on payroll data through a range of reports (inc. payroll or IRD reports).
If you’re using a third party time and attendance package, import timesheets easily with a CSV file.
Do some or all of your employees get paid the same every payday? Use our auto-pay feature to set up the payments to happen automatically each payday – simple!
Securely transfer your key information straight from Smartly to Xero.
We take the safety and security of our customers data and transactions very seriously. The Smartly product is certified against ISO27001.
Email and in-product alerts to help you keep on top of payroll. You can choose which notifications you want to see.

Training and support

All our payroll plans include training and support, so you get expert payroll support from our team of Kiwi-based payroll specialists from 8am till 5pm, Monday to Friday.

Feature
Free support from our payroll experts
Easy set-up
One-to-one training
Help Centre, guides and demo videos
Newsletters
Trained payroll specialists
Kiwi-based team
How it works
Our support team is full of payroll experts who are here to help whenever you need it! Smartly tech is awesome, but sometimes you meet a new problem and just need to talk to someone who knows all the clever shortcuts. Helping you look after your people and pay them right is what we’re all about. Call us – we love that kind of stuff.
We’ll make sure you’re set up and ready to go. Simply sign up, we’ll grab some information from you, get your site set up and then make sure you’re trained and ready to go before your first pay run.
One of our trainers will get in touch to organise an online training session on Zoom tailored to your business needs. We’ll take you through your first pay step by step.
We have a handy Help Centre where you can find answers to commonly asked questions. You’ll find guides, videos and FAQs. Simple!
As part of our ongoing support, we keep you updated with the latest compliance changes, payroll in general and our product tips and tricks.
Our team are trained payroll specialists, confident in our product and well respected by our customers. They have the knowledge to answer your complex queries and make sure your people are paid right.
Who doesn’t love a Kiwi-based team? We’re a team of payroll experts and complex crushers based in Lower Hutt, Wellington, with a smaller team in Auckland. We’re passionate about making it simpler for Kiwi businesses to look after their people.

Smartly employee app

All our payroll plans include access to the Smartly employee app, giving more power to your people.

Feature
Self-service on mobile for all employees
Manager approvals (browser and mobile)
Employee leave requests
View and email payslips
Time sheeting self-service
Labour costing self-service
Managers can add and edit entries on the go
Timesheets are easier than ever for employees
How it works
With our slick employee self-service mobile app, your team can easily access all their payroll information using their own log in.
Managing your team is simple with Smartly. Approve or decline leave through the Smartly app or browser. Great for larger teams – it’s all in one place to keep it quick and efficient.
Managing leave has never been easier. Team members can apply for leave and see when it’s been approved all from their app. Plus, your team can even see what their leave balance will be for a future leave request – say booking leave for Christmas.
Hassle-free payslips for your employees with access at any time! View the last 3 months on mobile or your entire history on browser. You can also download and email payslips on browser.
Timesheeting self-service with Smartly is easy. Edit timesheets, save them as drafts and continue to edit them until submitted. You can add individual entries for each day and submit them for approval or wait until the end of a period. Do it all from your app or browser.
Employees can easily assign cost codes for individual pays and cost allowances, split costs across jobs and more!
Managers can easily add and edit leave and time entries for their employees from anywhere with the Smartly app
The app remembers the last timesheet entry and automatically prefills the same hours. Employees can also copy a previous week's timesheet into their current pay period if they've worked similar hours.

Leave management

All our plans include leave management, so you can manage your team's leave easier!

Feature
Accurate, compliant leave management
Automated payday filing, PAYE, and staff payments
Compliant payroll onboarding
Kiwi based support
Secure and safe data
How it works
We take care of all the complex leave calculations, from automating accurate leave management, to providing digital leave requests and approvals that flow straight through to payroll.
All the ins and outs that come with paying your employees accurately and on time have never been easier. Simply run your pay and let Smartly do the rest.
Our onboarding team will make sure your payroll is set up correctly and you're in line with all payroll legislation, setting you up for success from your first pay run.
Our trusty team is well-versed in NZ payroll legislation associated with meeting your responsibilities as an employer, something our international counterparts aren’t always up to scratch on.
We’re very serious when it comes to the safety and security of our customers’ data and transactions. We’re proud to be ISO27001 certified and offer multi-factor authentication (MFA).

Digital timesheets

All our plans include digital timesheets. Simpler timesheeting for you and your employees.

Feature
End-to-end payroll workflows
Employees submit timesheets through the Smartly app
Timesheets integrated with payroll
Managers can edit and submit timesheets on behalf
Timesheet calendar view
Assign hours to your unique department and job structure
Employees can save timesheets as drafts and edit as they go
Your pay week and timesheet week in sync
Edit and approve timesheets on the go
How it works
Employee logs hours. Manager approves. Hours flow through to payroll. Run a pay. Money automatically paid into employees bank accounts. Leave accrued. Payroll sorted.
Ditch the paper timesheets. Clean up the texted hours. Get everything in one place. Using our Smartly app, employees can log their hours every pay run and have them flow straight through to payroll.
Forget entering hours manually into payroll and then sorting pays, or even using one system for timesheets and another for payroll. Have everything in one place with Smartly. Way simpler.
If you have busy people on the job and you need to quickly get a timesheet through for a pay run, you can! Managers can create, edit and submit timesheets on behalf of their team.
Our calendar view quickly shows managers their team’s hours for the pay period all in one place. That makes it easier to check all hours are accounted for, before approving timesheets. Sweet as.
If your business has people working on multiple jobs or you’ve got teams working across departments, we’ve got you sorted. Employees can log hours by job or department and have them flow through to payroll (and Xero if you like). All correctly coded for you to run some sweet reports.
Employees can log hours as they go in the Smartly app. Save the timesheet as a draft and keep editing to add more hours throughout the week. At the end of the week, simply review everything’s in order and then submit to a manager for approval.
If your pay period is Wednesday to Tuesday, that’s what your employees will see in their timesheet week. Make it super simple for them to log hours in line with the pay week. It’s the little things that all add up to simple.
Managers can easily edit and approve time entries for their employees from anywhere with the Smartly app.

Labour costing

All our plans include labour costing. Smartly's labour costing feature lets you track employee hours and labour costs by different regions, departments and jobs depending on your business needs.

Feature
Unique costing for departments and projects
Managers can draft, edit and submit costing entries
Allocate regular payments automatically
Track and report on project hours and costs
How it works
Smartly gives you the flexibility to set up your unique costing structure with departments and jobs to best suit you. Add new projects when they start, and amend or remove them when they change.
If you have busy people on the job and you need to quickly get some costing through for a pay run, this feature lets you do just that. Managers can draft, edit and submit timesheets by department or job on behalf of their team.
Do you have some employees that spend most of their time on the same job or department? Avoid manual allocations and create a home department where cost allocations can be set up to go to by default.
Run reports as often as you need to see a breakdown of how much money was spent across your business’s different departments and jobs. The report can easily be exported and breaks each payment down to give you everything you need to know about your labour costs.

Compliant Payroll

Smartly makes it easy to keep your payroll compliant. With accurate leave calculations, leave management, automated payday filing, PAYE, and staff payment features - it's never been simpler to pay your people in line with New Zealand legislation.

Feature
Accurate, compliant leave management
Automated payday filing, PAYE, and staff payments
Compliant payroll onboarding
Kiwi based support
Secure and safe data
How it works
We take care of all the complex leave calculations, from automating accurate leave management, to providing digital leave requests and approvals that flow straight through to payroll.
All the ins and outs that come with paying your employees accurately and on time have never been easier. Simply run your pay and let Smartly do the rest.
Our onboarding team will make sure your payroll is set up correctly and you're in line with all payroll legislation, setting you up for success from your first pay run.
Our trusty team is well-versed in NZ payroll legislation associated with meeting your responsibilities as an employer, something our international counterparts aren’t always up to scratch on.
We’re very serious when it comes to the safety and security of our customers’ data and transactions. We’re proud to be ISO27001 certified and offer multi-factor authentication (MFA).
Plans and pricing

Any questions?

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