Features

Our Payroll features are designed for Kiwi SMEs to pay their people on time, acurately and in line with legislation.

These features are available for either of our payroll plans. Our DIY Payroll plan includes everything you need to sort your payroll yourself and our simple software makes it easy to get it right. Or, let us do it for you with our Managed Payroll plan and you'll get a dedicated account manager to look after your payroll for you.

Payroll features for Kiwi SMEs

Employee self-service
More power to your people. Our handy employee self-service portal and mobile app empowers your team and gives them more visibility. Plus, it automates some painful payroll processes for you. Learn more
Training and support
Use our Help Centre any time of the day to answer your questions, or get expert payroll support from our team of Kiwi-based payroll specialists from 7am till 7pm, Monday to Friday. Learn more
Leave management
Managing your team’s leave has never been easier. With Smartly, employees can view their leave balances, future balances and put in leave requests on their app. Learn more

Digital timesheets
With Smartly, employees can easily draft and submit their hours in their app. Managers can then approve them in their app. And it can all be tracked in one place with a simple calendar view. Learn more
Labour costing
Smartly’s labour costing feature lets you track employee hours and labour costs by different regions, departments and jobs depending on your business needs. Learn more
Xero integration
Use Smartly to send payroll information straight to Xero automatically. Saving you time and giving you more visibility into business performance. Learn more

Compliant payroll
With accurate leave calculations, leave management, automated payday filing, PAYE, and staff payment features - it's never been simpler to pay your people in line with New Zealand legislation. Learn more
Automated payments
Save time with automated payroll payments. Automate your payroll calculations, payday filing, PAYE payments, employee payments and more. Learn more

See how our Payroll software works

Never worry about complex payroll stuff again. Making payroll simple is what we do! With automated calculations and automated payments to employees. We even automate your payday filing, PAYE payments, and all your other payroll payments.

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One smart system to sort all your payroll and people admin

From setting up new employees, to managing all their information, to sorting their pay and timesheets, Smartly lets you do it all in one place, cutting down your workload and freeing up your headspace.

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Detailed DIY Payroll features

We've set out some useful tables below so you can look at how our features work. All our features are available on any payroll plan. Simply select the feature set you're interested in (eg. digital timesheets) and the table will quickly describe how it works in Smartly. Too easy!

All our payroll plans include the fundamentals, so you can pay your people on time, accurately, and in compliance with legislation.

Feature

How It Works

Automatically make payments to employees, IRD, KiwiSaver and more

Run your pay, and then we’ll automatically make payments to your employees, IRD, KiwiSaver and more.

Accurately calculate leave and payments

Automation helps you calculate leave correctly and in compliance with the Holidays Act. Plus, automate calculations for PAYE, termination pays and more.

Payday filing

Payroll information for you and your employees is automatically sent to IRD so you never have to worry about IRD penalties again.

PAYE intermediary service (payments to IRD)

Payments to the IRD are handled so you don’t need to worry. Never be penalised for missing IRD payment deadlines – it’s all handled by us.

Easy reporting interface

Track and report on payroll data through a range of reports (inc. payroll or IRD reports).

Import timesheets

If you’re using a third party time and attendance package, import timesheets easily with a CSV file.

Automatically process standard pays – set and forget

Do some or all of your employees get paid the same every payday? Use our auto-pay feature to set up the payments to happen automatically each payday – simple!

Basic Xero integration

Securely transfer your key information straight from Smartly to Xero.

Secure and safe data

We take the safety and security of our customers data and transactions very seriously. The Smartly product is certified against ISO27001.

Reminders and notifications

Email and in-product alerts to help you keep on top of payroll. You can choose which notifications you want to see.

All our payroll plans include training and support, so you get expert payroll support from our team of Kiwi-based payroll specialists from 8am till 5pm, Monday to Friday.

Feature

How It Works

Free support from our payroll experts

Our support team is full of payroll experts who are here to help whenever you need it! Smartly tech is awesome, but sometimes you meet a new problem and just need to talk to someone who knows all the clever shortcuts. Helping you look after your people and pay them right is what we’re all about. Call us – we love that kind of stuff.

Easy set-up

We’ll make sure you’re set up and ready to go. Simply sign up, we’ll grab some information from you, get your site set up and then make sure you’re trained and ready to go before your first pay run.

One-to-one training

One of our trainers will get in touch to organise an online training session on Teams tailored to your business needs. We’ll take you through your first pay step by step.

Help Centre, guides and demo videos

We have a handy Help Centre where you can find answers to commonly asked questions. You’ll find guides, videos and FAQs. Simple!

Newsletters

As part of our ongoing support, we keep you updated with the latest compliance changes, payroll in general and our product tips and tricks.

Trained payroll specialists

Our team are trained payroll specialists, confident in our product and well respected by our customers. They have the knowledge to answer your complex queries and make sure your people are paid right.

Kiwi-based team

Who doesn’t love a Kiwi-based team? We’re a team of payroll experts and complex crushers based in Lower Hutt, Wellington, with a smaller team in Auckland. We’re passionate about making it simpler for Kiwi businesses to look after their people.

All our payroll plans include access to the Smartly employee app, giving more power to your people.

Feature

How It Works

Self-service on mobile for all employees

With our slick employee self-service mobile app, your team can easily access all their payroll information using their own log in.

Manager approvals (browser and mobile)

Managing your team is simple with Smartly. Approve or decline leave through the Smartly app or browser. Great for larger teams – it’s all in one place to keep it quick and efficient.

Employee leave requests

Managing leave has never been easier. Team members can apply for leave and see when it’s been approved all from their app. Plus, your team can even see what their leave balance will be for a future leave request – say booking leave for Christmas.

View and email payslips

Hassle-free payslips for your employees with access at any time! View the last 3 months on mobile or your entire history on browser. You can also download and email payslips on browser.

Time sheeting self-service

Timesheeting self-service with Smartly is easy. Edit timesheets, save them as drafts and continue to edit them until submitted. You can add individual entries for each day and submit them for approval or wait until the end of a period. Do it all from your app or browser.

Labour costing self-service

Employees can easily assign cost codes for individual pays and cost allowances, split costs across jobs and more!

Managers can add and edit entries on the go

Managers can easily add and edit leave and time entries for their employees from anywhere with the Smartly app.

Timesheets are easier than ever for employees

The app remembers the last timesheet entry and automatically prefills the same hours. Employees can also copy a previous week's timesheet into their current pay period if they've worked similar hours.

All our plans include leave management, so you can manage your team's leave easier!

Feature

How It Works

Never worry about missing a payroll payment again

Smartly connects directly with your business bank account, so once you've processed your payroll we'll automatically make all the payments for you. This includes payments to your employees, IRD and KiwiSaver - we'll even make any deductions like student loan repayments, court fines or child support.

Remove the risk of human error

Automated calculations and payments removes the risk of human error so you can be confident that your employees are being paid accurately every pay run.

Compliance

Remaining compliant involves keeping up with the ever-changing rules and regulations. With automated payments and calculations your employees pay information is kept up to date with the latest legislation changes as they happen so you don't have to worry.

Save time and take the stress out of payday

Remove any last-minute payroll panic and reduce the amount of time you spend on manual payroll tasks by automating your payroll payments. Giving you more time for your business.

All our plans include digital timesheets. Simpler timesheeting for you and your employees.

Feature

How It Works

End-to-end payroll workflows

Employee logs hours. Manager approves. Hours flow through to payroll. Run a pay. Money automatically paid into employees bank accounts. Leave accrued. Payroll sorted.

Employees submit timesheets through the Smartly app

Ditch the paper timesheets. Clean up the texted hours. Get everything in one place. Using our Smartly app, employees can log their hours every pay run and have them flow straight through to payroll.

Timesheets integrated with payroll

Forget entering hours manually into payroll and then sorting pays, or even using one system for timesheets and another for payroll. Have everything in one place with Smartly. Way simpler.

Managers can edit and submit timesheets on behalf

If you have busy people on the job and you need to quickly get a timesheet through for a pay run, you can! Managers can create, edit and submit timesheets on behalf of their team.

Timesheet calendar view

Our calendar view quickly shows managers their team’s hours for the pay period all in one place. That makes it easier to check all hours are accounted for, before approving timesheets. Sweet as.

Assign hours to your unique department and job structure

If your business has people working on multiple jobs or you’ve got teams working across departments, we’ve got you sorted. Employees can log hours by job or department and have them flow through to payroll (and Xero if you like). All correctly coded for you to run some sweet reports.

Employees can save timesheets as drafts and edit as they go

Employees can log hours as they go in the Smartly app. Save the timesheet as a draft and keep editing to add more hours throughout the week. At the end of the week, simply review everything’s in order and then submit to a manager for approval.

Your pay week and timesheet week in sync

If your pay period is Wednesday to Tuesday, that’s what your employees will see in their timesheet week. Make it super simple for them to log hours in line with the pay week. It’s the little things that all add up to simple.

Edit and approve timesheets on the go

Managers can easily edit and approve time entries for their employees from anywhere with the Smartly app.

All our plans include labour costing. Smartly's labour costing feature lets you track employee hours and labour costs by different regions, departments and jobs depending on your business needs.

Feature

How It Works

Unique costing for departments and projects

Smartly gives you the flexibility to set up your unique costing structure with departments and jobs to best suit you. Add new projects when they start, and amend or remove them when they change.

Managers can draft, edit and submit costing entries

If you have busy people on the job and you need to quickly get some costing through for a pay run, this feature lets you do just that. Managers can draft, edit and submit timesheets by department or job on behalf of their team.

Allocate regular payments automatically

Do you have some employees that spend most of their time on the same job or department? Avoid manual allocations and create a home department where cost allocations can be set up to go to by default.

Track and report on project hours and costs

Run reports as often as you need to see a breakdown of how much money was spent across your business’s different departments and jobs. The report can easily be exported and breaks each payment down to give you everything you need to know about your labour costs.

Smartly makes it easy to keep your payroll compliant. With accurate leave calculations, leave management, automated payday filing, PAYE, and staff payment features - it's never been simpler to pay your people in line with New Zealand legislation.

Feature

How It Works

Never worry about missing a payroll payment again

Remove the risk of human error

Automated calculations and payments removes the risk of human error so you can be confident that your employees are being paid accurately every pay run.

Compliance

Save time and take the stress out of payday

Remove any last-minute payroll panic and reduce the amount of time you spend on manual payroll tasks by automating your payroll payments. Giving you more time for your business.

Use Smartly to send payroll information straight to Xero automatically. Saving you time and giving you more visibility into business performance.

Feature

How It Works

Never worry about missing a payroll payment again

Remove the risk of human error

Automated calculations and payments removes the risk of human error so you can be confident that your employees are being paid accurately every pay run.

Compliance

Save time and take the stress out of payday

Remove any last-minute payroll panic and reduce the amount of time you spend on manual payroll tasks by automating your payroll payments. Giving you more time for your business.

Save time and remain compliant with automated payroll payments. Automate your payroll calculations, payday filing, PAYE payments, employee payments and more.

Feature

How It Works

Never worry about missing a payroll payment again

Remove the risk of human error

Automated calculations and payments removes the risk of human error so you can be confident that your employees are being paid accurately every pay run.

Compliance

Save time and take the stress out of payday

Remove any last-minute payroll panic and reduce the amount of time you spend on manual payroll tasks by automating your payroll payments. Giving you more time for your business.

Plans and pricing

Keen to hear more?

Whether you want to find out more about our features, the benefits of Smartly or our payroll plans - our team of payroll experts are here to help.

Features

Payroll features for Kiwi SMEs

See how our Payroll software works

One smart system to sort all your payroll and people admin

Detailed DIY Payroll features

Payroll features

Training and support

Smartly employee app

Leave management

Digital timesheets

Labour costing

Compliant Payroll

Xero Integration

Automated Payments

Keen to hear more?

Request a callback or demo